The Office Relocation How-to Guide: 5 Tips for Reducing Office Moving Stress

Have you noticed a surge in positive customer reviews? Are potential customers banging down your front door? If so, those late nights at the office and skipped lunch breaks might be paying off in the form of business growth. While the highs of business growth, like the ability to expand your brand reach, generate more sales, and cushion your bottom line, are a rush unlike any other, growing pains are to be expected. If your company is successful, there may come a time when you need to change locations to accommodate your growth.


While the moving process is always complicated and can be anxiety-inducing, there are several ways of reducing office moving stress. The five tips below will help make your relocation run more smoothly.

Appoint a fleet vehicle shipping coordinator

If your business owns a fleet of vehicles, they will all have to be moved to your company’s new location, which can be a massive undertaking, especially if your company manages a large fleet.

To make sure the process runs smoothly, you will need to appoint a fleet vehicle shipping coordinator. One person needs to be in charge of making sure that all your company’s vehicles get to your new business location in a safe and timely manner.

Most likely, your fleet vehicle shipping coordinator will need to collaborate with a fleet-moving company. There are several car shipping companies in Florida, one of the most popular business destinations, that perform these moves regularly, so they should be able to provide your coordinator with all the necessary information.

Plan ahead

The key to a successful, reduced-stress move is planning ahead. You will need to create a timeline several months before the move, spelling out the details on packing, hiring a moving team, and updating your address in all the necessary places.

Ensure that you consider the dimensions of the new space you are moving to as you formulate your plan. Also, don’t forget to coordinate with your IT department, as they’ll need a solid plan for getting your infrastructure up and running as quickly as possible in the new space.Make sure you take into account the dimensions of the new space you are moving to when developing your plan. Make sure the facilities are in good condition. For instance, make sure the restrooms have clean and new toilet partitions and functional appliances, as well as the kitchen and communal areas.Ensure that you consider the dimensions of the new space you are moving to as you formulate your plan. Also, don’t forget to coordinate with your IT department, as they’ll need a solid plan for getting your infrastructure up and running as quickly as possible in the new space.

You’ll also need to know the ins and outs of your moving budget and make sure that your expenses stay within that range.

Communicate internally

Let all staff and employees know about the move as early as possible. Make sure they are aware of all packing deadlines and other important dates in preparation for the move.

It’s a good idea to have employees pack their own desks and personal office equipment. After all, the unpacking process will be more hassle-free if employees know which items are in which boxes.

Communicate externally

In addition to keeping all members of your team abreast of the moving process, you will need to make sure you communicate the move to everyone outside your company. 


First, you will want to keep open lines of communication with the new space leaser. Some spaces have specific requirements regarding times and days of the week when moving is allowed. Make sure to consult with the leasing agency to determine what is required.

Also, keep in touch with any moving companies you are employing. Ensure all dates and times are clear to your team and that every moving part of your relocation is on schedule.

You will also need to let all of your customers and vendors know that you are relocating. 

Update your address

You will need to give your company’s new address to your bank and all of your utility companies. You will also need to update it on all online and print marketing materials.

Wrap up

Moving can be a highly stressful undertaking, but following these tips for relocating your business will be a great help in reducing office moving stress.

Christophe Rude
Christophe Rude
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