A Compliance Management System

Steps In Selecting A Compliance Management System

In upholding the internal rules of a company and ensuring that it performs professionally, the Compliance Management System is essential. In the United States, the Department of Labor (DOL) administers and enforces over 180 federal regulations, including salaries & hours, employee welfare, etc. For around 10 million employers and 125 million employees in the US, these laws regulate multiple occupational practices.

Challenges in Compliance Management System

The problems in Compliance Management Systems are on the increase. Organizations are facing enforcement loss, even after the vast sums of money expended on compliance requirements. The major problems faced by an organization are dynamic procedures, a lack of a proper mechanism to track operational operations, products and a lack of knowledge of policy changes.

Yet one should not be a perpetrator of non-compliance that undermines his image, customer base, and fines as well. Companies are, however, searching for options that can help them effectively handle their compliance and prevent fines. Therefore, it has become a requirement for corporate enforcement to have a compliance management framework.

The concern now is how do you pick the right method for a Compliance management system. Here are the main considerations commonly regarded by a manager when choosing a compliance management system: 

  1. Type of system
  2. The supplier
  3. The products
  4. Information security

Type of system

In addition, an internet-based Software as a Service (SaaS) approach entails reduced costs and has a whole range of benefits over a software solution built in-house. For instance, it is sufficient and flexible for all operator sizes, being able to handle development or a decrease in drivers and vehicles. It’s open at any moment, anywhere you have an internet connection.

It’s all up-to-date, with no need to handle patches or back-ups and no specific specifications for hardware. The download of analog and digital tachograph data, review, and reporting of infringements should cover every SaaS-based tachograph analysis solution.

The supplier

What are you acquainted with about the supplier? Will you have insight into who the owners are and the company’s financial position? Can you have faith that in 5 years they will still be around? You will make a more educated decision by picking a publicly traded firm. Overall, it is quite a different proposal to work with a private corporation with two owners to deal with a profitable, multinational, publicly-traded company that can show its financial results over a span of ten years or more.

The products

Did the supplier develop the product themselves? Working with the company that created the software means that support teams have direct access to developers to resolve any issues swiftly. A supplier with a portfolio of compliance management solutions for tachograph analysis, license checks, and driver vehicle safety checks can provide a complete picture of compliance by driver, vehicle, or depot in one system with one login and password. What other fleet management solutions are available? Big operational gains can be made from routing and scheduling software, telematics, and mobile applications (ePoD).

Having read the steps in selecting compliance software, you might consider Clever Compliance

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Christophe Rude

Christophe Rude

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