The business of managing individuals in the workforce or individuals, in general, has always been challenging, requiring tact, skill, and a lot of patience. It is no surprise that Human Resources departments have a difficult job trying to promote employee relations and care while simultaneously fostering productivity.
In 2019, about 50% of HR leaders found it difficult to make sure employees had the tools required to survive in the workplace’s increasingly digitised environment. In light of the pandemic, this job has only gotten more difficult, with the previously confined workforce becoming spread out as working from home is the new normal. Let’s take a look at how human resource information software like Cezanne HR’s HRIS software can help bridge the gap between managers and their employees, helping them adapt to the new distributed workforce model in these troubled times.
What Is HRIS Software?
Human Resource Information System is a system used to collect and store data related to an organisation or company’s employees. It is a system that enables HR managers to perform recruitment, performance management and review, development, and learning, amongst others.
The HRIS is, fundamentally, a software package that can run on an organisation’s technical infrastructure or, as is more common these days, be cloud-based.
Companies in search of Human resource information software often come across various acronyms such as HRMS, HRIS, and HCM, amongst others. There is a lack of agreement in the industry itself regarding the difference between the terms as they are often used interchangeably and inconsistently.
A closer look at the meaning of these terms will help business leaders understand how their business can be influenced and figure out which terms can satiate their human resource needs.
Human Capital Management (HCM)
A set of practices related to people resource management focused on the organisational need to make available specific competencies which are implemented in three categories: workforce management, workforce acquisition, and workforce optimisation is known as Human Capital Management.
HCM is a personnel-centric method to making the most of a company’s most valuable asset: its people. It combines both the technological and strategic aspects required to implement a wide array of HR-related activities successfully.
HCM offers solutions in various activities, including talent and time management, recruitment, payroll and benefits administration, portal and employee self-service, and other personnel-related processes. Well implemented HCM plans enable companies to manage their employee productivity strategically.
The technology HCM provides data and relays it to management accurately and timely, allowing for effective decision making. For HCM to work seamlessly, they have to be properly integrated into the company’s technical infrastructure. This provides greater insights and improves the ability to make holistic decisions to affect management strategies positively.
HRIS and HRMS
HRIS, an acronym for Human Resource Information System and HRMS standing for Human Resource Management System, is both an intersection of human resources and information technology made possible by HR software. Human resource software creates an avenue for HR activities to be carried out electronically. HRIS software becomes very vital in today’s conditions with the ongoing COVID-19 crisis.
Human resource information software enables an organisation to accomplish various HR-related tasks electronically like employee data collection and management, payroll and benefits administration, etc.
Companies that use HRIS software enjoy access to on-demand high-quality information enabling them to plan more effectively and manage their HR costs. HRIS will also bring about increased efficiency as making decisions concerning staff becomes less tasking.
Benefits of HRIS Software
The HR department is of great importance to any company. To function optimally, they need the right resources and tools, especially in the current climate, where the workforce is quarantined. HRIS software can help improve the productivity of the HR department in the following ways.
Due to the coronavirus crisis, there has been a need for organisational restructuring and also budgeting. Businesses, especially small scale businesses, have found it tasking to manage payroll promptly. Fortunately, with HRIS software, distributing, managing, and tracking a payroll system to a workforce in isolation has been made easier.
Simplified Onboarding Process
Despite the isolation, businesses still need to employ new workers who can help fulfill their needs. Interviewing or vetting recruits can prove difficult, with social distancing as a barrier. But with human resource information software, recruitment, and communication with new staff do not have to prove a hassle.
With the move to an electronic system for personnel management comes a reduction in the need for paper and associated storage space, helping cut costs.
HRIS software comes with development tracking features that can reveal development and training opportunities, especially if an LMS (Learning Management System) is integrated.
Alerts, nudges, and automatic reporting options are human resource software features that can help tackle and reduce compliance issues.