Documents needed to sell a property in 2021

Are you thinking of selling your property this year? When carrying out a real estate sale there is certain documentation with which it is necessary to have. If you can gather it and have it prepared in advance, when the ideal buyer appears it is very likely that things will run their course more easily and quickly. Therefore, and to avoid unforeseen events, in this article the team of Blue World City will show you what documents you need to sell a property in 2021. 

What documents do I need to sell a property in 2021 according to each stage of the sale process?

There are five stages to go through during the process of selling a home, they are: the beginning of the sale, the publication of announcements and the reception of visits, the negotiation, the signing of the public deed of sale and the post-sale period. The documents that you must prepare and obtain for each of them are the following:

At the start of the sale

• Simple informative note of the house

When announcing the sale and receiving interested parties

• Energy Efficiency Certificate
• House plans
• Certificate of occupancy

At the time of negotiation

• Reservation or deposit contract
• Statutes of the Community of Owners
• Last IBI receipt
• Building Technical Inspection Certificate (ITE)

At the time of signing the deed

• DNI or Identity Document
• Sell ​​script
• Latest paid utility bills
• Community expenses certificate up to date
• Certificate of zero debt or outstanding debt

At the end of the sale

• Personal income tax
• Municipal capital gain

Next, we tell you in depth what each of these documents is about:

Documents needed at the beginning to sell a property in 2021

Simple informative note of the house

• It is mandatory.
• It allows you to show who is the owner of the home and lists the main characteristics of it. In addition, it indicates if this property has charges or debts.
• It is possible to obtain it online on the website of the Association of Property Registrars, or in the app of the Public Property Registry.

Documents required when announcing the sale and receiving interested parties

Energy Efficiency Certificate

• It is mandatory.
• It shows what the level of energy efficiency of the house is. Its content is translated into an energy label, which reflects the rating obtained in terms of efficiency on a scale that goes from A to G.
• To obtain it, it is necessary to contact a specialized technician who has the necessary knowledge to analyze the property in order to draft the document.

In this article we tell you everything you need to know about the Energy Efficiency Certificate.

House plans

• It is optional. However, it is recommended to include it in the advertisements when the home is listed for sale.
• It illustrates the layout and distribution of each environment, as well as the size of the property.
• It can be requested at the corresponding town hall or at the real estate agency through which the sale is made. It is also possible for the owner to draw it by hand or use apps that allow him to design it.

Certificate of occupancy

• It is mandatory in the following communities: Asturias, Baleares, Cantabria, Cataluña, Comunidad Valenciana, Extremadura, La Rioja, Murcia and Navarra.
• It allows to prove that the home meets the habitability requirements set by current regulations. That is, it is suitable to be inhabited and used as a place of residence.
• It can be requested at the Housing Office or at the corresponding town hall. However, it is necessary to first contact a specialized technician who will analyze the home and send a report to the mentioned agencies.

Documents required at the time of negotiation when selling a property in 2021

Reservation or deposit contract

• They are optional.
• Both are intended to assure the buyer and seller that there is an intention of both parties to reach the final agreement.
• The deposit contract implies greater legal certainty than the reservation contract, as well as easier to terminate it in case of repentance.

In this article we will tell you in depth what the differences are between the two contracts and which of the two is more convenient.

Statutes of the Community of Owners

• It is optional. However, the buyer could request them.
• It sets out the rules of coexistence agreed by the community of residents of the building.
• It can be requested from the president of the community of the building, the property administrator or, in case of not being able to obtain it by these means, the Property Registry.

Last IBI receipt

• It is mandatory.
• It allows to demonstrate that the payment of the Real Estate Tax, which must be paid by all homeowners, is up to date.

Building Technical Inspection Certificate (ITE)

• It is mandatory in buildings over 30, 45 or 50 years old, depending on each Community.
• It certifies the habitability status of the farm where the house is located.
• It can be requested from the president of the community or the City Council.

Documents required at the time of signing the deed to sell a property in 2021

Once the prior agreements between the seller and the buyer have been made, if all goes well, it is time to sign the public deed of sale. To carry out this step, a notary is chosen and the corresponding purchase and sale expenses are paid. The amount of these expenses will depend on the price of the house and the agreement reached by both parties. The documentation necessary for the signing of the deed is:

DNI or Identity Document

• It is essential that the owner present a document that identifies him and through which he gives his consent to make the sale. If there are other co-owners, they must also identify themselves and give their consent.

Sell ​​script

• It is mandatory.
• This is the contract that the owner signed when acquiring the home that he is now selling.

Latest paid utility bills

• They are mandatory.
• They allow you to prove that your electricity, water and gas bills are in order and with your payments up to date.

Community expenses certificate up to date

• It is mandatory.
• It allows to assure the buyer that the house is up to date with the payments to the neighborhood community.
• It can be requested from the community secretary, previously consulting the president or the property administrator.

Certificate of zero debt or outstanding debt

• It is mandatory when the mortgage payment on the property has been made but has not been canceled in the Registry.
• C certifies that the home mortgage is paid at 100%
• The owner must request it from his bank.

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What happens once the deed is signed?

Once the deed is signed, the next step is to register it in the Land Registry. This procedure can be carried out directly by those involved or, through the notary, as long as it is requested.

Documents needed after selling a property in 2021

Personal income tax and municipal capital gains

Once the sale is finalized, the owner must assume the payment of the mandatory taxes that correspond to this type of operation. They are: 

• Personal income tax: for the capital gain obtained from the sale. You must pay it in the income statement of the corresponding fiscal year, that is, the year following the operation.
• Municipal capital gain: must be paid at the City Hall within 30 days after the real estate sale. This period may vary according to each community.

Now that you know what the necessary documentation is to sell your property in 2021, you can better prepare yourself to carry out a sale. At Capital Smart City, their team makes sure to have all of these documents when selling any sort of property. Having the mentioned documents prepared and in order is something that definitely makes a difference in a real estate sale. Not only will it save you time and avoid unforeseen events, it will also convey professionalism and inspire confidence in those concerned. 

It is also important that you take care of having your documentation updated and checking that your taxes, contributions and other charges are up to date, to avoid complications when carrying out the sale of your home.

In any case, you must bear in mind that selling a property requires time and attention. You will probably want to turn to experts in the field to make things easier, relax and know that you left everything in the hands of a professional. At nphp.com.pkwe can advise you and help you carry out the different steps necessary to sell your home. Do not hesitate to contact us!