Can businesses save money by migrating to another cloud offering affordable plans? Yes, businesses can save a lot every year. However, it is crucial to migrate to a new cloud in a strategic way to ensure that no extra expenses are incurred in adopting the new cloud.
Here are some of the best practices to follow to ensure that your company benefits from cost savings by moving to another cloud:
1. Choose an Affordable Cloud Suite Like Microsoft 365
The primary way to ensure that your company benefits from cost savings by adopting a new cloud is to go for the option that is more affordable than the current cloud storage. For example, Microsoft 365 is considerably cheaper than standalone cloud storage services like Box.
So, businesses that plan to migrate from Box to OneDrive can save a bit on every user’s plan, which, in turn, translates to significant savings on all users’ annual plans. To make the most out of this approach, leaving the source cloud altogether post migration works the best.
2. Ensure That the New Cloud Suite Has All the Extra Tools (MS Teams)
Businesses must ensure that the new cloud suite has all the extra features apart from being affordable. This is because companies spend a significant amount of money on extra tools and services, such as Slack for messaging and third-party email service.
Unlike standalone cloud storage services like Box and Dropbox, feature-rich cloud suites such as Microsoft 365 include all the tools and eliminate the need for businesses to spend extra money. For example, companies using Box storage with Slack messaging can migrate to Microsoft 365 and benefit from cost savings. They can simply migrate Slack to Teams and not pay extra for any messaging/chat service.
3. Perform the Migration Using a Discrete Migration Tool
A manual approach to migrating data does not work because it requires a lot of time and money. Also, manual migration cannot preserve crucial features such as permissions and timestamps. The best option for companies focused on cost savings is to use a discrete business data migration tool like CloudFuze.
CloudFuze helps businesses of all sizes transfer data accurately and safely while preserving all the features. Businesses can also benefit from automatic solutions to technical migration challenges such as API throttling, file conflicts, file/folder name and character limitations, and many more.
4. Migrate All the Key Features Along With the Data
One of the key components of saving costs with the migration is to ensure that critical features such as sharing permissions, embedded links, timestamps, shared links, versions, external shares, and in-line comments are transferred.
This way, companies do not have to spend extra time replicating the way users would collaborate in the source cloud. The smooth continuity in operations in the new destination cloud suite ultimately reflects in higher returns.
5. Ensure To Have the Best Security Measures in Place
Security compromises can cost a lot of time and money to fix, which defeats the purpose of migrating to another cloud to save money. Therefore, optimum security must be the top priority for any size of data migration.
Businesses planning to migrate data must follow all the crucial security measures, including data access at the API level, encrypted data transfer, sanity-tested servers and migration infrastructure, and thorough reporting.
