Tip-Driven Guide on Managing Staff Timesheets Better

A Quick, Tip-Driven Guide on Managing Staff Timesheets Better

About 80 million people that are working in the United States do so on an hourly basis. While the jobs these people hold may be different, a common thread that binds the many hourly professions out there is the need for entering time.

Entering time is an age-old process. It’s when employees share with managers how many hours they’ve worked so they can get paid appropriately and so employers can take taxes out of people’s checks.

Just because the process of managing timesheets is an old one though doesn’t make it easy.

If you’re wondering how you can make your relationship with timesheets more streamlined, keep reading. In this post, our team shares administrative and productivity tips that can lessen timesheet management time, disputes, and more.

Make Entering Time Simple

You’ve got a variety of employees, all with different levels of aptitude and interest in what they’re doing. Given the diversity of your staff, you have to lower the bar to the smallest common denominator to make sure everybody reliably provides the information you need to manage your timesheets correctly.

We’ve seen managers interpret simplicity in time entry by asking employees to enter time in Google Sheets, on pieces of physical paper, and everywhere in between. Our advice to you is to migrate towards solutions that require the least amount of effort from teams, are the most mistake-proof, and that will make processing payroll simpler.

Migrate to Dedicated Software

Before you conclude where managing employee hours makes sense for your team, let us sell you on the virtues of dedicated software.

There are several tools out there that exist in the cloud that you and team members can access from their computers or cellphones.

These tools allow your team to put in their time. It allows you to automatically find and entered figures that look like mistakes. They even enable you to automatically create work schedules!

Yes, these tools do represent a monetary investment. Believe us when we say though that dropping a few dollars a month on timesheet tools is a worthy investment. That is, of course, if you value saving time.

Look for Integrations

Another advantage of having your timesheets living in a dedicated system is that it enables you to leverage integrations. For example, let’s say your employees are entering their time in software that plugs into payroll management tools. With that, your payroll would be able to automatically process itself.

Let’s say your timesheets software integrated with injury management software. You could then automatically keep an eye on hours being worked by team members that have been assigned “light duty”. That way, you’d ensure you’re complying with union obligations.

Assess Your Timesheet Data

Your timesheets, collected over time, feature-rich data. They tell you who’s working hard and who isn’t. They tell you how much money you’re losing to overtime.

Take a moment and analyze that data from time to time to appreciate where your business can improve.

By pulling actionable insights out of the information you own, you’ll put your company on a pathway to investing better.

Timesheets Don’t Have to Take the Wind Out of You

Managing timesheets is hard for thousands of companies. Don’t let it be hard for yours.

Lean on software, make processes simple for your team and use the data that’s available to you.

If during that process you still find yourself overwhelmed or want related business information on managing clients or how to manage customers, explore additional content on our blog.

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Christophe Rude

Christophe Rude

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